Library Conference room reservation form

Contact Information

Department/student group name:

Contact person:

Phone number or extension:
( ) -

e-mail:

Event information

Date(s) needed:

Title of event:

NOTE: If your event is using rented equipment from a third party, the duration of the reservation MUST include when the equipment is delivered and when it is picked up.

Reservation start time:   AM PMInclude time for setup, storage and deliveries

Reservation end time:    AM PM Include time for cleanup, storage and tear-down.

Actual event start time:   AM PM

No. of people:

Setup type: Choose one... Classroom Conference Lecture Open square Other (as described in special requests) Standard Lounge (seats 8 per "pod") U-shape

Special setup requests:
Please describe ...

Regulations Applicable to use of Emerson Library Conference Room.

By clicking the Submit button below, you are indicating that you have read and agree to the policies.

1. USE: Restricted to University events.
2. HOURS: Used only during normal opening hours of the library.
3. POLICIES: All Webster University policies and regulations must be observed. Violation will subject the applicant to University judicial action, possible legal liability, and risk the immediate closing of the event.
4. SAFETY: In the interest of personal safety of guests of the University, students, faculty, and staff, all reservations are approved on the assumption that the facility will not be used in excess of the normal seating capacity and will be used as it is normally equipped. It is further agreed that the posted safety and fire prevention regulations will be followed.
5. NO SMOKING: In accordance with University policy.
6. EXITS: All aisles leading to exit doors must be kept clear and unobstructed. During the period of use, no required exit door may be fastened so that the door cannot be opened readily from the inside. Required exits serving the room shall be adequately lighted when the room is occupied.
7. FOOD: The preparing of food in the Library is prohibited. Events may utilize Webster University Dining Services (Sodexho 314-968-6902), or another licensed caterer. Self-catering is also permitted, however, service of alcoholic beverages is only permitted with a licensed caterer/bartender. Approval of alcoholic beverages must be granted by the Reservations Coordinator PRIOR to event. Please close the Library Conference Room's doors when serving food.
8. PARKING: Please instruct non-University attendees to utilize the Garden Park Plaza parking garage.
9. COMPUTER: Additional hardware or software cannot be installed at the instructor station. (Click here for list of available hardware and software.) If you have additional needs, you may bring a laptop, which can be plugged in at the instructor's lectern to display using the overhead projector.
10. NOISE: Sounds that are audible outside of the Library Conference Room are not acceptable.
11. CANDLES: Use of candles is prohibited in the LCR.
12. FURNITURE: Furniture (27-5'x2½' tables and 100 chairs) is provided in the LCR and use of outside furniture is prohibited in the LCR unless special permission is granted by the reservations coordinator.

By clicking the Submit button below, you are acknowledging that you have provided and/or agreed to the above information and will abide by all University regulations, including those stated above. By clicking Submit, the contact/applicant assumes full responsibility for the aforementioned event.