Library Conference Room Policy | Webster University Library

Library Conference Room (Room 120)

Policy

  • USE: Restricted to Webster University sponsored events.  This room is not available for use by outside groups.   Any Webster University faculty member seeking to reserve a classroom should submit that request to their departmental representative who will forward it to the Registrar’s office. 
  • HOURS: Reserved for use only during normal opening hours of the library.  You must allow 30 minutes for setup and cleanup and your event must end 30 minutes before the library closes. 
  • POLICIES: All Webster University policies and regulations must be observed. Violation will subject the applicant to University judicial action, possible legal liability, and risk the immediate closing of the event.
  • SAFETY: In the interest of personal safety, all reservations are approved on the assumption that the facility will not be used in excess of the normal seating capacity (which is currently 32 people) and will be used as it is normally equipped. It is further agreed that the posted safety and fire prevention regulations will be followed. Important: If you would like to move the tables and chairs ask for help at the 1st floor service desk. Do not move them yourself.  
  • NO SMOKING: In accordance with University policy.
  • EXITS: All aisles leading to exit doors must be kept clear and unobstructed. During the period of use, no required exit door may be fastened so that the door cannot be opened readily from the inside. Required exits serving the room shall be adequately lighted when the room is occupied.
  • FOOD:  No red liquids.    
  • NOISE: Sounds that are audible outside of the Library Conference Room are not acceptable. Close the doors. 
  • CANDLES and GLITTER: NO candles or glitter in the LCR.
  • Do not tape or otherwise affix anything to the walls or ceiling. 
  • FURNITURE: The conference room has 14 tables and 32 chairs set in a large square layout with two additional tables along an internal wall. You may submit a maintenance request if a different setup is needed.