Library Conference Room Policy | Webster University Library

Library Conference Room (Room 120)

Policy

  • Only current Webster students, faculty, and staff who are organizing a University sponsored event for a group of 12 to 80 people may reserve the use of the Library Conference Room (Rm. 120) by using the Library Conference room reservation form  If your group is smaller than 12 people you will need to use another room. 
  • USE: Restricted to Webster University sponsored events. Only reservable by current Webster students, faculty, and staff. This room is not a classroom. Any faculty member seeking to reserve a classroom should submit that request to their departmental representative who will forward it to the Registrar’s office. 
  • HOURS: Used only during normal opening hours of the library.
  • POLICIES: All Webster University policies and regulations must be observed. Violation will subject the applicant to University judicial action, possible legal liability, and risk the immediate closing of the event.SAFETY: In the interest of personal safety of guests of the University, students, faculty, and staff, all reservations are approved on the assumption that the facility will not be used in excess of the normal seating capacity and will be used as it is normally equipped. It is further agreed that the posted safety and fire prevention regulations will be followed. Important: If you would like to move the tables and chairs ask for help at the 1st floor service desk. Do not move them yourself.  
  • NO SMOKING: In accordance with University policy.
  • EXITS: All aisles leading to exit doors must be kept clear and unobstructed. During the period of use, no required exit door may be fastened so that the door cannot be opened readily from the inside. Required exits serving the room shall be adequately lighted when the room is occupied.
  • FOOD: Do not prepare food in the Library. Events may utilize Webster University Dining Services (Sodexo 314-968-6902), or another licensed caterer. Self-catering is also permitted, however, service of alcoholic beverages is only permitted with a licensed caterer/bartender. Approval of alcoholic beverages must be granted by the Reservations Coordinator PRIOR to event. Please do not serve red colored soft-drinks or red wine. Please close the Library Conference Room's doors when serving food.
  • PARKING: Please instruct non-University attendees to utilize the Garden Park Plaza parking garage.
  • NOISE: Sounds that are audible outside of the Library Conference Room are not acceptable. Close the doors. 
  • CANDLES and GLITTER: NO candles or glitter in the LCR.
  • FURNITURE: Furniture (27-5'x2½' tables and 80 chairs) is provided in the LCR and use of outside furniture is prohibited in the LCR unless special permission is granted by the reservations coordinator.  Do not move the furniture yourself.